Down South Beeldmerk
Down South Events & Down South The Events Company B.V.
Privacy statement


On behalf of our service we process your personal data. We value your privacy and therefore handle your personal data confidentially and carefully. Down South Events & Down South The Events Company B.V. are responsible for processing your personal data as written in this Privacy Statement. This is in accordance with the Law protection personal data and the General Data Protection Regulation (GDPR). With this Privacy Statement we want to inform you how we process your personal data.

business description

Down South Events & Down South The Events Company B.V. provide high quality and personal complete concepts regarding to events. We work with the wishes of our clients to organize a fitting event.

Personal data

Down South Events processes your personal data because you make use of our services and/or because you provide these data to us. An overview of he personal data we process:

  • First and last name
  • Address
  • Phone number
  • E-mail address
  • Company name (if applicable)
  • Bank account number
  • Data related to the event: the exact activities, drink purchase, number of participants, location, date and time
  • Data related to your activities on our website.
  • Data related to your activities on other websites (e.g. because this website is part of our commercial network)

Provided that this is submitted to us, we also process special and/or sensitive personal data because these are important to execute certain activities safely and according to your wishes:

  • Dinner related particularities, e.g. allergies, diets, vegetarians and religious beliefs.
  • Physical condition and health, e.g. handicap, pregnancy, heart- and back problems.


The photos and videos that are taken during your event will be used in a couple ways:

  1. We send all imagery to you after the event.
  2. All imagery is saved on a password protected Dropbox account. Only our – by their function certified – employees have access to this account. In the future, this imagery can be used for promotion. This means that we will place them on our website, our social media and possibly share them via other media.

When booking the event, you will receive a permission form for the use of imagery in the above-mentioned ways. When signing you will give permission on behalf of all the participants.

goal personal data

Down South Events processes your personal data for the following purposes:

  • Creating a personal quotation
  • Sending our newsletter
  • Invoicing the event
  • If needed: organize an on-site event
  • Contact you via phone or e-mail in case this is necessary to organize the event
  • Inform you about possible changes of our services
  • Monitoring your behavior on our website and on websites within our commercial network, to adapt our offers and services

recipients data

If you send your data via de contact form on our website or by sending us an e-mail, the data will be received by (one of) our because of their function authorized employees. These employees have a duty of confidentiality. The e-mail is also received on the e-mail server of our webhost Finwize.

When we organize your event, we will send you an invoice via the online program Moneybird. In this program, the following data is saved:

  • Company name (if applicable)
  • First and last name
  • Address
  • E-mail address
  • Data related to the event: the exact activities, drink purchase, number of participants, location, date and time

When your invoice is paid, your bank account number will also be saved in our administration and in Moneybird.

Retention period

Down South Events does not keep your data longer than strictly necessary to realize the goals for which we collect your data. We use the following retention period for the several (categories of) personal data:

  • Contact form and e-mail: Retention period not longer than strictly necessary for answering and/or conclude your request/question.
  • Dataform booking: Retention period at least 7 years after booking (following the legal administrative obligations).
  • Invoice: Retention period at least 7 years after booking (following the legal administrative obligations).

sharing personal data with third parties

Down South Events does not sell your data to third parties and only submits this data in case it is necessary for organizing the with you agreed contract or if needed for legal obligations. With companies that use your data as requested by us, we agree to use the same level of security and confidentiality of your personal data. Down South Events will remain responsible for this use of data.

Cookies or comparible techniques

A cookie is a small file that is saved on your computer, tablet or smartphone when first visiting our website. Down South Events uses only technical and functional cookies, which are necessary for the technical operation of our website and your ease of use. These cookies will make sure that the website works as it should and remember for example your preferred settings or queries. We can also optimize our website with this information. Via our website your consent will be requested to save these cookies. You can unsubscribe from these cookies by making sure your internet browser does not save cookies. Next to this, you can remove all information that was saved before in the settings of your browser.

Next to our website, we use several social media. We cannot influence the use of cookies or your personal data by these social media. These are responsible for using and submitting information received by the cookies. The privacy statement and terms and conditions of these social media apply here.

Privacy rights

Every person involved in the activities of Down South Events, has the rights as mentioned below. In case you would like to claim (one of) these rights, you can send your request to Down South Events will respond to your request as soon as possible, but at least within four weeks.

the right of access

We are obligated to share your personal data with you upon your request.

the right of rectification

In case your personal data is incorrectly provided or processed, or if they changed, they will be adjusted upon your request.

the right to object

You have the right to object to the processing of your data with the Dutch Data Protection Authority  in case you believe that Down South Events does no comply to the GDPR. Of course, we hope it does not have to come to this and we do our every best to comply to all obligations.

the right to data portability

In case you decide to switch to a different party with the request, we are obliged to transfer your personal data to this party.

the right to restrict processing

At all times you are allowed to declare that you no longer wish we use your personal data.

obligated data

Certain data are obligated to provide to Down South Events, because without these data we cannot perform our service:

  • First and last name
  • Address
  • Phone number
  • E-mail address
  • Company name (if applicable)
  • Data related to the event: the exact activities, drink purchase, number of participants, location, date and time


Down South Events takes the protection of your personal data very seriously, and takes fitting measures to prevent misuse, loss, unauthorized access, unwanted publication and illegal change. If you have the impression that your data are not protected correctly, or if there are any indications of misuse, please contact us via

Down South Events has taken the following arrangements to secure your personal data:

  • Security software, like a virus scanner and firewall.
  • Our website is secured with a SSL (TLS) certificate. We sent you data via a secured internet connection. You can see this in the address bar: ‘https’ and a padlock.


We reserve the right to make changes to our privacy policy. These changes will be implemented directly into this Privacy Statement. We therefore advise you to check this Privacy Statement regularly via our website regarding possible changes.


In case you have any questions, comments or complaints regarding this Privacy Statement or the way Down South Events handles your personal data, you can contact us via

Laatste update: December 19th, 2019

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